General
An expense incurred for business of the Association shall be reimbursed in accordance with this policy, and the most practical choice at the lowest cost shall govern the application of this policy to the reimbursement of expenses. In the case of a dispute over the reimbursement of expenses, the dispute shall be resolved by the Table Officers, whose decision shall be final.
The Executive Director may, as he or she considers appropriate, approve an exception or diversion from this policy; however, such exemption or diversion must be pre-approved by the Executive Director in order to be reimbursed.
The following govern the reimbursement of all expenses in accordance with this policy:
- receipts and bills must be submitted to the Association in electronic or hard copy before reimbursement is issued;
- a claim for reimbursement of travel expenses must be submitted to the Association within 60 days after the date the expense is incurred, with the exception of expenses incurred in the month of August, which must be submitted within 30 days after the date they are incurred;
- all other claims for reimbursement of expenses must be submitted to the Association no later than the end of fiscal year end of the Association (August 31st) in which the expense is incurred; no claim for expenses actually incurred in the previous year shall be reimbursed unless approved by the Executive Director.