Attendance at National Meetings
No expenses claimed by a Table Officer, the Executive Director, or other member for attending a national meeting shall be reimbursed unless the claimant attends the business meetings associated with that national meeting.
The annual budget of the Association shall include sufficient funds to send at least three people to the national meetings.
A. Executive Committee
If the budget cannot support the attendance at a national meeting of all of the Table Officers and the Executive Director, the priority of reimbursement for expenses shall be the following:
- President;
- Executive Director;
- Vice President;
- Treasurer; and
- Immediate Past President.
The chair of the Communications Committee shall be eligible to have his or her expenses reimbursed for attendance at one national meeting each year.
If a Table officer is unable to attend a national meeting, the Table Officers may approve another member to attend the national meeting in lieu of that Table Officer, and that member shall be eligible to have his or her expenses reimbursed in accordance with this policy.
A Table Officer shall be eligible to be reimbursed for fees associated with attending optional events at a national meeting.
B. Voting Members of National Council
A member who attends a meeting of National Council as a voting member for the Association shall be eligible to receive a stipend of $1,200 to assist with expenses incurred for attending the meeting.
If all of the Association’s voting positions at a meeting of National Council are not filled, those members who do attend as voting members are entitled to share, on a pro-rata basis, any funds remaining undisbursed for this purpose. In order to qualify for this additional reimbursement, the member’s claim shall be supported by receipts showing expenses in excess of his or her initial $1,200 stipend.
C. Association Representatives on National Standing Committees
A member of the Association who is a member of a standing committee of the National Association shall be eligible to have his or her expenses reimbursed for attendance at one national meeting each year, to a maximum of $1,200.