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Bylaws

Executive Committee

7(1) The Executive Committee shall consist of the following members:

  • The Table Officers;

  • The Chair of the Communications Committee;

  • The Chair of Section Activities; and

  • The Executive Director, who shall be a non-voting member.

7(2) Quorum for a meeting of the Executive Committee is three voting members, one of whom must be a Table Officer.

7(3) A vacancy in the Executive Committee may be filled by Council and, in the interim, may be filled by the Table Officers.

Duties of the Executive Committee

8(1) The Executive Committee shall advise and assist the President in the duties of that office and, between meetings of Council, shall have all the powers of Council, except the power to adopt by-laws.

8(2) The members of the Executive Committee shall report to each meeting of Council.

8(3) The Executive Committee may:

  • Appoint persons to the following positions:

    • The Executive Director of the Branch;

    • The members of the Nominating Committee, other than the chair; and

    • Any other committee of the Branch or of the National Association not otherwise provided for in these by-laws or the by-laws of the National Association.

  • Make recommendations to Council with respect to the following positions:

    • The Chair of Section Activities;

    • Branch representatives on the Board of Directors of the Canadian Bar Insurance Association;

    • Branch section chairs; and

    • Subject to subparagraph (3)(a)(ii), the chair and members of standing and special committees.

8(4) The Executive Committee may meet for the dispatch of business, adjourn, or otherwise regulate its meetings as it determines, including by means of teleconferencing or videoconferencing.

Duties of the Executive Committee Regarding the Executive Director

9(1) The Executive Committee shall prescribe the duties and responsibilities of the Executive Director.

9(2) In the absence of the Executive Director, the Executive Committee may designate an officer of the Branch to perform the Executive Director’s duties.

Duties of Chair of Section Activities

10 The Chair of Section Activities shall:

  • Organize the annual section chair orientation;

  • Liaise with section chairs;

  • Coordinate section activities at the mid-winter meeting of the Branch;

  • Provide input to the Nominating Committee on nominees for section chairs;

  • Sit on the Continuing Professional Development Committee;

  • Report to the Executive Committee and to Council;

  • Facilitate the activities and work of the sections; and

  • Perform any other duties assigned to the Chair by the Executive Committee.

Executive Director

11(1) The Executive Director of the Branch shall be the chief administrative officer of the Branch and shall be responsible to the Executive Committee.

11(2) The Executive Director shall have the following duties:

  • To administer the general affairs of the Branch in accordance with its policies;

  • To advise and assist the Table Officers, the Executive Committee, and other committees of the Branch in the discharge of their duties and responsibilities;

  • To prepare the minutes of the meetings of the Branch, the Executive Committee, the Table Officers, and Council;

  • To exercise full authority over and be responsible for the office of the Branch and any staff employed by the Branch;

  • To maintain proper books of account and assist the Treasurer with the budget and financial statements of the Branch;

  • To attend to all correspondence and the giving of notices required by the by-laws or as directed by the Table Officers or the Executive Committee;

  • To carry out the duties that the Table Officers or the Executive Committee may delegate to the Executive Director;

  • To act as Branch liaison with the office of the National Association;

  • To be responsible for the delivery of continuing professional development by the Branch and act as liaison with the Continuing Professional Development Committee;

  • To act as liaison between the committees and sections of the Branch and the Table Officers and Executive Committee;

  • To be an ex officio, non-voting member of the Executive Committee and to attend meetings of the Table Officers.

11(3) The Executive Director shall not engage in any activity which might conflict with the duties of the office except with the approval of the Table Officers.